Microsoft Word Basics

This tutorial covers the basics of using Microsoft Word for all versions. Using Mouse There are several terms that need to be known in the u...

This tutorial covers the basics of using Microsoft Word for all versions.

Using Mouse

There are several terms that need to be known in the use of the mouse, namely:

1. Click = Press the left mouse button once.
2. Right Click = Press the right mouse button once.
3. Double Click = Press the left mouse button twice in quick succession without moving the mouse.
4. Drag (Slide) = Press the mouse button (do not release) and move the mouse to the desired position.

Create a New Document (Create)

1. Click the New button on the toolbar.
2. Press Ctrl + N on the keyboard.

Open Document (Open)

1. There are several ways to open a document, namely:
   • Click the Open button on the toolbar.
   • From the File menu click the Open command .
   • Press Ctrl + O on the keyboard.
2. On the Open screen , click the arrow on Look in , and then click the drive or folder where your document is located.
3. Click the desired document, then click Open . You can also double-click the desired document.

Save the Document (Save)

1. There are several ways to save a document, namely:
   • Click the Save button on the toolbar.
   • From the File menu click the Save command .
   • Press Ctrl + S on the keyboard.
2. If you do not want to save the document in the default folder (My Documents), click the arrow on Save in , then select the drive or folder where you want to save the document . Type a name for the document in the File name box , then click Save .

Viewing the Document View (View)

1. There are several ways to see how a document looks in Word:
   • Print Layout View , the default view of the document as if the document was printed. All parts of the page will appear in their actual position, such as headers, footers, columns and text boxes.
   • Normal View (Word 2003) , the document will be displayed in a simple format and there are no page borders and headers / footers.
   • Web Layout View , the document will be displayed in a web browser and without page borders.
   • Outline View , the document will be displayed in the form of an outline, with titles that represent the levels in the document structure. Outline View allows us to open and close headers and sub-headings, as well as show and hide their content. Use this view to edit, move and copy and paste the contents of the document.
   • Draft (Word 2007-2010) , view documents containing text only. Use this view to quickly edit text. Format and some document elements, such as images, headers and footers; will not be visible in this view. The separator between pages is displayed as a dotted horizontal line.
   • Full Screen Reading (Word 2007-2010) , a display optimized for reading documents on a computer screen. There is a toolbar at the top of the screen with buttons that you can use to save and print documents, highlight text, and leave comments. We can also move from one page to another and set the document to display one or two pages.
   • Read Mode (Word 2013-2019) , the same as Full Screen Reading in previous versions of Word, which displays documents in a format similar to books. On the left and right side there are arrows to move pages.
2. To select one of the views above, you can use the commands on the View menu or by clicking the button on the toolbar at the bottom right of the screen.

Move in Documents

1. Using the Go to . Command
   1. From the Edit menu select Go To or press Ctrl + G or F5 .
   2. Make your choice in the Go to what box .
   3. Enter a number in the Enter number box or press the Previous/Next button .
   4. Press the Close button to close the dialog box.
2. Using Keyboard Shortcut Keys
   • Home (Move to the beginning of the line)
   • End (Move to the end of the line)
   • Ctrl + Home (Move to the beginning of the document)
   • Ctrl + End (Move to the end of the document)
   • Ctrl + Page Up (Move to the beginning of the previous page)
   • Ctrl + Page Down (Move to the beginning of the next page)
   • Page Up (Move one screen up)
   • Page Down (Move one screen down)

Also Read: List of Word Keyboard Shortcuts

Selecting Text in a Document

1. Select a sentence: Hold down the CTRL key and click anywhere in the sentence you want to select.
2. Select a line of words: Move the pointer to the left of the line until it turns into a right-hand arrow and then click.
3. Select a paragraph: Move the pointer to the left of the line until it turns into a right-hand arrow and then double-click. Or triple click in quick succession anywhere in the paragraph.
4. Select more than one paragraph: Move the pointer to the left of the line until it becomes a right-hand arrow, then click and drag up or down.
5. Select large amounts of text: click at the beginning of the selection, scroll to the end of the selection, hold down the SHIFT key and click.
6. Select the entire document body: press CTRL + A .
7. Select a word: Double-click the mouse on the word you want to select.

Recommendation: How to Select Text Vertically (Columns) in Word and Outlook